Academy of Surgical Research 40th Annual Meeting
September 25-27, 2024 – Clearwater, FL
Hilton Clearwater Beach Resort & Spa
400 Mandalay Ave
Clearwater, FL 33767
Main: +1 727-461-3222
Book Online:
Hilton Clearwater Beach Resort & Spa for $259 USD per night plus taxes (plus $20/night resort fee)
***Last Day to Book: Tuesday, August 28, 2024***
Book your group rate for Academy of Surgical Research 40th Annual Meeting HERE
Call-In Reservations
1-800-222-8733
Group Name: ASR -Academy of Surgical Research
Room Block
Check-in: 23-SEPT-2024
Check-out: 27-SEPT-2024
Cut-off Date: August 28, 2024
Standard Rooms rate: $259 USD/Night plus taxes*
In addition to the rates set forth, there will be a daily resort charge, $20.00 per room, per night, plus applicable state and local tax, which will be posted to all guest rooms to cover the following:
- Complimentary Wireless Internet for up to two devices per room
- Two bottle of water daily
- One Complimentary Beach Photo Shoot with one Digital Download or Print
- Complimentary access to fitness center, free daily yoga, complimentary access to non-motorized water sports from 9:00 am – 11:00 am Daily, Beach Sports, Games, & Bicycle use.
- Check-in time is 4:00 PM CT; check-out time is 11:00 AM CT. All guests arriving before 4:00 PM will be accommodated as rooms become available. The Hotel can arrange to check baggage for those arriving early when rooms are unavailable and for guest attending functions on departure day.
Parking per ASR’s Contract:
The Hotel offers only valet parking.
Valet parking: $29.00
This hotel does not provide shuttle service.
Airport
Tampa International Airport (TPA)
Distance from Property: 20 Miles
View Airport Website
Academy of Surgical Research 40th Annual Meeting
SUBMIT AN ABSTRACT
To assist with submitting an ABSTRACT, please view the following Sample Abstract (pdf)
Academy of Surgical Research 40th Annual Meeting
Please consider participating in and supporting this year’s ASR meeting through Exhibition and Sponsorship.
Exhibition Information:
Wednesday, September 25th
8:00 am – 4:00 pm Exhibitor Set Up
4:30 pm – 7:00 pm Exhibiting at the Opening Reception
Thursday, September 26th
8:00 am – 3:30 pm Exhibiting Hours
3:30 pm – 4:30 pm Teardown
6:00 pm – 8:00 pm Cocktail Reception
Friday, September 27th
There will be no exhibition on Friday, however, vendors are welcome to partake in breakfast, attend sessions and the awards luncheon.
Exhibiting Space:
Exhibit table space consists of one 6’ x 30” table with two chairs. The entire foyer area is fully carpeted.
As part of your exhibition fees, one (1) personnel may attend the meeting to staff your booth. Passes for additional booth personnel can be purchased for $350 / person. To register additional personnel, simply indicate the total number of individuals on the Booth Personnel Form, below. If you select (1) in the form field, your submission will retain a fee of $0 dollars; if 2, 3, 4 or 5 (maximum) is selected in the form field your application total will update accordingly.
Please complete the Exhibitor Application Forms in the order they are listed below:
Sponsorship Options:
In addition to exhibiting at the annual meeting, there are a variety of options available to enhance your company’s exposure. Follow this link to view the sponsorship opportunities – this form also indicates all sponsorship options that remain. REMEMBER – it is first-come-first-served!
For your sponsorship, all companies will receive the following:
- A sign with your company name displayed at the given event
- A Thank You in the ASR Program for supporting the Academy of Surgical Research
- Your logo displayed during the sessions and between sessions on the video screen
- Company name and logo on the ASR website with other vendors & sponsors that donated in 2024
| Options Available | Amount |
| Wet Lab Lunches | $500 |
| Welcome Reception (solo) | $2,000 |
| Wednesday Breakfast | $750 |
| Wednesday Luncheon | $1,000 |
| Wednesday Night Reception (solo) | $2,000 |
| Thursday Breakfast | $750 |
| Thursday Awards Luncheon | $1,000 |
Academy of Surgical Research 40th Annual Meeting
Thank you to the following Exhibitors and Sponsors – your support is greatly appreciated!
Cancellation Policy
All cancellations of conference registration received by the ASR Headquarters before 5:00 PM (central time), August 31,2024, will be honored and processed within 30 working days. Each conference registration cancellation will be assessed a $75 (USD) processing fee, and the amount refunded will reflect that fee.
Cancellations received after August 31,2024, will be refunded at the discretion of ASR, less any expenses incurred by ASR. Refunds will not be granted for no-shows. Delegates assume responsibility for notification to and verification of receipt by the ASR Headquarters.
Contact the Program Committee
The program committee welcomes topic suggestions for the upcoming ASR Annual Meeting. To provide input, please click the link provided – it will open an email to the program committee: Submit Topic Suggestions to Committee