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REGISTER ONLINE TODAY!

Academy of Surgical Research 35th Annual Meeting

September 25-27, 2019 – Clearwater Beach, FL

2019 Program Information:

The Academy hosts an annual meeting each fall in varying locations across the U.S. Education at the event comes in a variety of formats including scientific lectures, technician roundtables, and a full day of hands-on wet labs. These wet labs have proven to be extremely valuable and are one of a kind experiences that ASR continues to offer to its members.

<< Download the Program Here >>

The annual meeting breaks down barriers between colleagues around the globe and provides a platform to discuss and share best practices in surgical research. Attendees of the annual meeting have a great deal of diverse surgical research experience, facilitating the perfect atmosphere for cross-specialty consultation and accessibility to expertise. The concerns approached, questions answered and experiences shared in conversation between members of all backgrounds (scientists, technicians and veterinarians) at the annual meeting has strengthened science. Furthermore, the connections created by attendees do not end when the meeting concludes – long lasting support and best practice sharing are a hallmark of ASR and its members.

REGISTER ONLINE TODAY!

Attendees of the annual meeting can expect information to be presented in several ways, including workshops, wet labs, round tables, poster presentations, and media presentations on topics such as:

  • Anesthesia
  • Analgesia
  • Pre-, intra-, post-operative recommendations
  • Suturing Techniques
  • Catheter and Vascular Access Port Care and Maintenance
  • Telemetry
  • Surgical Techniques
  • Surgical Outcomes
  • Organ Transplantation
  • Bioengineering
  • 3 R’s
  • Ethics and Animal Welfare
  • Medical Devices

There are also many opportunities to network with peers and vendors during vendor sponsored meals and breaks and two sponsored evening receptions. Multiple vendors are also available to answer questions or guide you to the right product in the exhibit hall.

Who should attend?

  • Veterinarians
  • Medical Doctors
  • Technicians
  • Scientists
  • Residents
  • Those who are designing and/or managing studies
  • Those who are performing surgeries
  • Anyone involved in pre-, intra-, or post-operative support of surgical patients
  • Anyone interested in the latest advancements and refinements in experimental surgical models

Areas of Specialty:

  • Cardiovascular
  • General Surgery
  • Infusion
  • Telemetry
  • Respiratory
  • Gastrointestinal
  • Neurology
  • Soft Tissue
  • Vascular
  • Anesthesia
  • Analgesia
  • Wound healing
  • Transplantation
  • Orthopedic
  • Medical devices & implantation
  • Interventional surgery
  • Model development
  • Consultation
  • Trauma
  • Other

Animal Models:

  • Mouse
  • Rat
  • Hamster
  • Gerbil
  • Guinea Pig
  • Ferret
  • Rabbit
  • Ground Squirrel
  • Fish
  • Cat
  • Dog
  • Minipig/Pig
  • Non-human Primate
  • Goat
  • Sheep
  • Poultry
  • Woodchuck
REGISTER ONLINE TODAY!

You can also submit registration by mail, email or upload a form to our secure server. 

Download our PDF registration Form here.

Academy of Surgical Research 35th Annual Meeting

Wet & Dry Lab Sessions:

The following sessions have been planned for this years Wet & Dry lab program. Accommodation in each session typically ranges from 4-8 participants – please express interest in joining these sessions on your registration form.   New topics will be added over the summer – details, inclusions, dates and times of these sessions may be changed leading up to the annual meeting.

<< Download the Wet & Dry Lab Program >>

This workshop will provide basic instruction on how to prepare a mouse for stereotaxic surgery and perform a brain injection. Participants will learn how to operate and understand a Stoelting Just for Mouse Stereotaxic Instrument, how to read a Vernier scale, and how to place the mouse in the ear bars and snout clamp properly. Participants will also be instructed on how to expose the skull of the mouse and identify bregma. During the final portion of the workshop, participants will perform a brain injection; they will learn how to position the manipulator arm to specific coordinates, use a micro motor drill to prepare the skull for insertion of the Hamilton syringe needle in order to perform an injection directly into the brain of the mouse.

Time:  Wednesday, 8:00 am – 11:00 am

Seats: maximum of 8

Instructors:

  • Richard Mills, Stoelting Co.
  • Bonnie Lyons, The Jackson Laboratory
  • Thomas Perekslis, The Jackson Laboratory
  • Andree Lapierre, The Jackson Laboratory

A variety of drugs can affect auditory and/or vestibular function.   This workshop will provide guided, hands-on instruction in intra-aural dosing techniques used to evaluate the ototoxicity of compounds.  Attendees will perform trans-tympanic and semicircular canal administration in rats and mice and be able to verify dose accuracy post-surgery.  All will leave with an enhanced understanding of ear anatomy.

Time:  Wednesday, 8:00 am – 11:00 am

Seats: maximum of 6

Instructors:

  • Gayle Nugent, Charles River Laboratories
  • Janelle Gesaman, Charles River Laboratories

Effective outcomes in cardiothoracic surgical research in rodents are dependent upon adequate techniques for intubation and mechanical ventilation.  This workshop will provide hands-on instruction on rodent intubation and use of rodent ventilators.

Time:  Wednesday, 8:00 am – 11:00 am

Seats: maximum of 8

Instructor: Brad Gien, Covance

Telemetry has become the gold standard of physiologic monitoring due to its ability to monitor numerous physiologic traits without the need for anesthesia or restraint. This decreases stress to the animals, increases the accuracy of the data and allows for a reduction in numbers of animals used and refinement of study design. Telemetry is used in multiple fields of biomedical research such as basic science, discovery and safety pharmacology. Ferrets are a useful species to study various respiratory diseases and function and cardiovascular data collection is an important addition to these studies. The steps for surgical implantation of this M11 telemetry device will first be demonstrated by an expert telemetry surgeon. Attendees will then have the opportunity to work individually, under the guidance of experienced surgeons to surgically implant devices in ferrets. Each attendee will implant a functional telemetry device so the live, physiologic signals can be viewed in real time. Emphasis will be placed on proper microsurgical technique and appropriate handling of the telemetry device. Prior surgical experience is strongly recommended, but not required. Surgical loupes and light sources or a microscope will be provided.

Time:  Wednesday, 8:00 am – 11:00 am OR 12:30 pm – 3:30 pm

Seats: maximum of 4 per session

Instructors:

  • Heather Bogie, Data Science International
  • Kim Swearingen, Data Science International
  • Kathryn Nichols, Data Science International
  • Kimberly Holliday-White, Data Science International

The rat is a widely used model in surgical and toxicological research due to small size and physiology similar to humans. Non-stereotaxic dosing enables the surgeon to target a number of tissues without the cost and complexity of using stereotaxic equipment.  Skill is necessary to accurately and consistently dose the intended target. This workshop will provide guided, hands-on instruction in injecting the kidney, prostate, urethral sphincter, Achille’s tendon, myocardium and left ventricle of the heart. Attendees will learn to utilize appropriate equipment and techniques to overcome challenges of non-stereotaxic dosing in a small animal model.

Time:  Wednesday, 1:00 pm – 4:00 pm

Seats: maximum of 8

Instructors:

  • Gayle Nugent, Charles River Laboratories
  • Janelle Gesaman, Charles River Laboratories

This workshop will provide information and instruction on intravitreal and subretinal injections in rodents via a posterior trans-scleral approach.  Participants will be provided with a list of necessary instruments and equipment, as well as instructional diagrams for each procedure.  Direct supervision and instruction will be provided during the hands-on portion of the workshop, in which each participant will have the opportunity to perform multiple intravitreal and subretinal injections in rats.  Preparation of the eye for injection, placement of the lens for visualization, and tissue and needle handling during the injection will be covered.  Only rats will be utilized for the laboratory, with methods covered being directly translatable to mice with additional practice.

Time:  Wednesday, 8:00 am – 11:00 am OR 1:00 pm – 4:00 pm

Seats: maximum of 6 per session

Instructor: Dr. Ryan Boyd, Charles River

The induction of myocardial infarction in animal models is becoming increasingly important in research.  This workshop provides an opportunity to create myocardial infarction in the rat model while receiving hands-on instruction from surgeons very experienced in this procedure.

Time:  Wednesday, 1:00 pm – 4:00 pm

Seats: maximum of 8

Instructor: Brad Gien, Covance

This hands-on laboratory experience will introduce attendees to stereotaxic procedures and the equipment necessary to conduct stereotaxic surgery in large animal species. Canine and non-human primate skull models will be utilized to describe the basic techniques and nuances of performing stereotaxic surgical approaches commonly used in an academic or research setting. Attendees will have the opportunity to familiarize themselves with use of the stereotaxic frame and will be provided with an overview of various modalities to allow for successful targeting of common stereotaxic targets and cartography (e.g. lateral ventricle, putamen, caudate, hippocampus).

Time:  Thursday, 10:30 am – 12:00 pm (Registration Required)

Seats: maximum of 6

Instructor: Eric Adams, Northern Biomedical

The objectives for this dry lab include:

  • Brain atlas
  • How to read a Vernier scale and use with the brain atlas
  • Different types of stereotaxic systems available. (e.g., digital, motorized, etc.)
  • Required and optional tools and accessories needed for stereotaxic surgery
  • Gas anesthesia options

Duration:  30 – 60 minutes (No Pre-Registration Required)

Please check back soon for details on this dry lab.

(No Pre-Registration Required)

Academy of Surgical Research 35th Annual Meeting

September 25-27, 2019 – Clearwater Beach, FL

Hilton Clearwater Beach
400 Mandalay Avenue
Clearwater Beach, FL 33767

Main: +1 (727) 461-3222

Book On-Line:
https://www.hilton.com/en/hi/groups/personalized/P/PIECBHF-ASR19-20190920/index.jhtml?WT.mc_id=POG
Group Name: ASR 35th Annual Meeting
Group Code: ASR19
Check-in: 20-SEP-2019
Check-out: 01-OCT-2019
Hotel Name: Hilton Clearwater Beach Resort & Spa
Cut-off Date: August 24, 2019

2 DOUBLES HARBOR VIEW rates from 189.00 USD/Night
CITY SIDE BALCONY DOUBLE rates from 189.00 USD/Night
1 KING GULF VIEW rates from 189.00 USD/Night

Check-in time is 4:00 PM; check-out time is 11:00 AM. All guests arriving before 4:00 PM will be accommodated as rooms become available. Our Guest Services Agents can arrange to check baggage for those arriving early when rooms are unavailable and for guest attending functions on departure day.

Parking:
Hotel will provide on premise parking for one vehicle per guest room; Valet only, $25.00 per car, per day. Self-parking is not available.

Airport(s):
Tampa International Airport – TPA
Ground Transportation: http://www.tampaairport.com/ground-transportation

St. Peter-Clearwater International Airport – PIE
Ground Transportation: https://www.fly2pie.com/ground-transportation/taxis-shuttles

Alternate transportation:

NOTE: This hotel does not provide shuttle service.

Academy of Surgical Research 35th Annual Meeting

Call for Abstracts:

The organizers of the 35th Meeting of the Academy of Surgical Research (ASR) welcome the submission of abstracts.

Experimental surgical:

  • Animal models
  • Cardiovascular
  • General, soft tissue
  • Orthopedic
  • Dermatological
  • Ophthalmic
  • Transplantation
  • Education, policy, ethics, or regulation
  • Other

Scientific Sessions

Scientific sessions will be presented on Thursday, September 26 and Friday, September 27. Here are some guidelines to help in your preparation of Scientific Abstracts for platform or poster presentations. Abstracts must be limited to a total of 500 words. Text and authors information should be entered into the fields below. Make sure all contact information is provided for the presenting author. Please email the Abstract Committee for any special accommodations needed.

Abstracts accepted for presentation will be published electronically in the Journal of Investigative Surgery, the official journal of the Academy of Surgical Research unless authors opt-out.

  • All abstracts should have a title and be approximately 500 words.
  • Information regarding the number of animals on study should be included where appropriate
  • Surgical procedures should be summarized if applicable
  • Anesthetic regimen should be described and include dosages
  • Intra/post-operative complications (or the absence of) should be described
  • Description of pain management should be included (dose/route/frequency)
  • Statistical methods/results
  • Should be formatted into the following four sections: Introduction, Methods, Results and Conclusion

Topic Lectures and Panel Discussion

A topic lecture is a formal presentation given by a single speaker on a specific topic. A panel discussion would be given by multiple speakers around the same topic. This could be an area of expertise, an area of refinement or improvement, tips on a new or existing procedure, etc.. This should fit into a 30 minute session (25 minutes + 5 min Q&A) or please specify if additional time is needed.

Submission should include:

  • Title
  • Description
  • What participants will learn
  • Target audience
  • Name of all participants and facilitator

Workshops and Wet/Dry Labs

These offer participants an opportunity for hands-on experience or to spend more time on a particular topic of interest. Time allotments may vary but these are typically planned for 30 minutes or more. Leaders will work closely with the Program Chair to help further develop the curriculum and ensure proper equipment is available, if needed. Leaders may recruit additional people to facilitate or teach these classes based on knowledge and expertise.

Submission should include:

  • Title
  • Description
  • What participants will learn
  • Target audience
  • Ideal audience size or number of spaces
  • Time requirement
  • Any equipment/supplies needed
  • Sponsor (if any)

Important Dates and general information

The abstracts will be reviewed and later published in the meeting materials, if accepted.

Abstract Submission Deadline: August 16, 2019

Abstract Guidelines

  • Abstracts will be accepted in English only.
  • There is no fee for submitting an abstract.
  • The abstract text body is limited to 3,000 characters (Approx. 500 words) including spaces. A maximum of two figures/images (in JPG, GIF, or PNG with ideally 600 dpi) can be included. These will not count toward the word limit, nor will the information about authors, institutions and study groups. File size of 2 MB maximum for each figure.
  • Abstracts accepted for presentation will be published electronically in the Journal of Investigative Surgery, the official journal of the Academy of Surgical Research unless authors opt-out.
  • Ensure that all co-authors approve of the abstract submission, publication, and potential presentation.

Scientific Abstract

Should be formatted into the following four sections

  • Introduction: clarifies the motivation for the research presented.
  • Methods provides sufficient detail for others to reproduce what is studied in the research project.
  • Results presents and discusses the results.

Conclusion

Should present the outcome of the work by interpreting the findings and by relating these findings to the motivation stated in the Introduction. Explain the significance of your findings / outcomes and future implications of the results.

Copyright Policy

Abstracts should not include libelous or defamatory content. Material presented in abstracts should not violate any copyright laws.

Ethics Compliance

Scientific studies and clinical activities should be performed in keeping with the ethical principles delineated in the following policy documents:
Institutional Ethical Review for human and/or animal research as appropriate

Abstract Review

  • All submitted abstracts will go through a peer-review process carried out by a review committee.
  • All abstracts will be reviewed by at least two referees, selected by the scientific program committee.
  • Scores assigned by all reviewers are averaged. The cut-off average score for acceptance is based on available oral and poster presentations. Rejections are further evaluated by the scientific program committee.
  • Poster and oral presentations are viewed as equally important components of the ASR meeting.

Format of presentation

You may opt to submit your abstract to be considered for an oral presentation, a poster presentation, or either (at the committee’s discretion)

Notification of Acceptance or Rejection to Corresponding Author

Notification of acceptance or rejection will be sent to the submitting (corresponding) author by August 23, 2019. Please note that only the corresponding author will receive mail concerning the abstract and is responsible for informing all co-authors of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation of their abstract.

Proposed Abstract Formats

Oral Presentation 30 minutes (25 min + 5 min Q&A)
Poster on display from September 26-27

Manual On Efficiently Writing Competitive Research Abstracts For Surgical Journals
https://fhs.mcmaster.ca/neurosurgery/documents/manualefficientlywritingabstracts1.pdf

Examples:

Evaluating the timing and severity of surgical complications after (procedure) List of authors

Introduction
Complications following (procedure) are well-described, however the timing and severity is unclear. Our objective was to characterize and evaluate the median time-to-event for postoperative complications associated with (procedure).

Methods
We performed a retrospective review of (animals) undergoing (procedure) from (YYYY-YYYY). The anesthetic and analgesic protocol included (brief description drug, dose, route). A (procedure) was performed (brief description). We investigated complications occurring after (procedure) and characterized severity using the Accordian Severity Grading System as well as days from operation to complication to define early (0-15 days) and late complications (16-30 days).

Results
A total of (## animals, age weight) underwent (procedure), all animals recovered following surgery. (##%) of (animals) experienced a complication within 30 days, with (##%) of (animals) experiencing 2 or more complications. Of animals who had at least 1 complication, most (##%) had their first within 15 days and these were categorized as mild. Complications related to the surgical site (e.g. infection, dehiscence) were most likely to occur between (##-## days) post-procedure. (##) Severe complications included (base on procedure e.g sepsis, reop,) were likely to occur between (##-##) days post-procedure.

Conclusions
The majority of complications after (procedure) and mild and occur within the first 15 days. Site-related complications occurred early while severe complications occurred several (days, weeks earlier, later, or similarly). Knowledge regarding timing of postoperative complications may better inform refinement measures for perioperative practices and postoperative follow-up.

Surgical technique 1 Compared to Surgical technique 2 
List of authors

Introduction
Description of the surgical problem and goal for translation to the clinical patient. In this analysis we compare the outcomes of animals who underwent surgical procedure for problem using either technique 1 or 2.

Methods
From (date) to (date) we performed (##, surgery) using technique 1 (##animals, demographic) or 2 (##animals, demographic). Technique 1 description. Technique 2 description.

Results
Surgical procedure was successful in (##%) using technique 1 and (##%) using technique 2. In both groups, (observations in common). (Surgical outcome measures…) were (equivalent, superior, inferior and why). Duration of procedure was (min) using technique 1 versus (min) technique 2.

Conclusions
In this study we demonstrated improved survival and shorter surgical duration after technique 1 compared with technique 2. Provide a recommendation as it relates to model and any perceived limitations.

Academy of Surgical Research 35th Annual Meeting

Abstract Submission Information:

Two online forms are available for ABSTRACT submission and LECTURE / PANEL / WET-DRY LAB submission.  Follow the appropriate link below to access the required form.  NOTE: all submissions must be accompanied by a complete SUBMISSION ACKNOWLEDGEMENTS Form (Link #3) – failure to complete the acknowledgements form may disqualify your submission for the annual meeting.

  1. Abstract Submission Form
  2. Topic Lecture/Panel Discussion/Wet-Dry Lab Form
  3. Submission Acknowledgements

To assist with submitting an ABSTRACT, please view the following Sample Abstract (pdf)

Academy of Surgical Research 35th Annual Meeting

Poster Session Guidelines:

For your poster to be effective, it is critical that the information is conveyed in a clear, concise, and organized manner. Quality photographs, diagrams, and illustrations are crucial elements to a successful poster.

The Awards Committee will be judging the posters on Thursday, September 26th and will present the Michael DeLeo award for the best poster. The poster presenter will be recognized on Friday, September 27 at the ASR Award Luncheon and Annual Meeting.

For posters evaluating commercial products, it is acceptable to state the evaluation and conclusion of the study. However, advertisements for or soliciting sales of a product through a poster presentation are not acceptable. Any posters intended for commercial advertising will be taken down.

Posters will be presented within the exhibit area or the hallway.

Poster Preparation

The usable space for each poster board measures 7 ft. 10 in. x 3 ft. 10 in. (2.35 m x 1.15 m). Please plan your display to make use of the whole board. Allow space (about 3 x 5 in.) in the upper right-hand corner for the poster number.

Handouts

Please provide 50 copies of a single-sheet handout containing pertinent information from your poster for observers. Two-sided printing is encouraged. Handouts should be clearly marked with your poster number, title, and authors of the presentation. Trays attached to the poster board will be provided to hold these handouts.

Set Up

Thursday, September 26th, 8 am to 9 am – Please do not leave tubes in the meeting room. Please take them back to your rooms.

All poster material should be completed before coming to the hotel. Transport of poster materials may be made easier if you use an inexpensive carrying case, available at most art supply stores.

Each poster is assigned a number (see list below) and each poster board will have the correlating number already attached to it. Find your corresponding poster board to hang your poster.

Presenter Attendance

An author (or co-author) of each poster is required to be present in the Poster Session on Thursday, September 26th from 4:30 pm to 5:30 pm to discuss the poster material with interested individuals and the Awards committee

Take Down

Please promptly take down your poster on Friday morning (before awards luncheon) September 27.

Academy of Surgical Research 35th Annual Meeting

Please consider participating in and supporting this years ASR meeting through Exhibition and Sponsorship.

Confirmed Exhibitors:

  • Access Technologies
  • AVA Biomedical, Inc.
  • Bio Serv
  • Colonial Medical Supply
  • Dejavi Innovations Inc
  • DRE Scientific
  • emka TECHNOLOGIES
  • Envigo
  • Hilltop Lab Animals, Inc.
  • Instech Laboratories
  • Kent Scientific Corporation
  • Lomir Biomedical Inc.
  • Marshall BioResources
  • Medline Industries, Inc.
  • Patterson Scientific
  • ReCathoCo, LLC
  • SAI Infusion Technologies
  • UID Identification Solutions

Exhibition Information:

Wednesday, September 25th
8:00 am – 4:00pm Exhibitor Set Up
4:00 pm – 6:30pm Exhibiting at the Opening Reception

Thursday, September 26th
8:00 am – 3:30pm Exhibiting Hours
3:30 pm – 4:30pm Teardown
6:00 pm – 7:00 pm Cocktail Reception

Friday, September 27th
There will be no exhibition on Friday, however, vendors are welcome to partake in breakfast, attend sessions and the awards luncheon.

Exhibiting Space:

Exhibit table space consists of one 6’ x 30” draped table with two chairs. The entire exhibit area is fully carpeted.

View the Exhibitor Floor Plan Here.

As part of your exhibition fees, two (2) personnel may attend the meeting to staff your booth.  Passes for additional booth personnel can be purchased for $100 / person.  To register additional personnel, simply indicate the total number of individuals on the Booth Personal Form, below.  If you select 1 or 2 in the form field, your submission will retain a fee of $0 dollars; if 3, 4 or 5 (maximum) is selected in the form field your application total will update accordingly.

Please complete the Exhibitor Application Forms in the order they are listed below: 

  1. Exhibitor REGISTRATION
  2. Company Description Form
  3. Booth Personnel Form

After completing your registration for exhibition at the meeting, you will also want to complete and submit an Exhibitor Order Form for the Hilton Hotel. The hotel will fulfill all requests for equipment including internet connections, audio visual and box handling fees. This form must be completed in its entirety and returned by the due date in order to receive advance pricing.  All forms returned after SEPTEMBER 11TH, 2019 or submitted on-site will be subject to higher pricing.

Download the Exhibitor Order Form [PDF]

Sponsorship Options:

In addition to exhibiting at the annual meeting, there are a variety of options available to enhance your company’s exposure. Follow this link to view the sponsorship opportunities – this form also indicates all sponsorship options that remain. REMEMBER – it is first-come-first-served!

For your sponsorship, all companies will receive the following:

  1. A sign with your company name displayed at the given event
  2. A Thank You in the ASR Program for supporting the ASR
  3. Your logo displayed during the sessions and between sessions on the video screen
  4. Company name and logo on the ASR website with other vendors & sponsors that donated in 2019
Options Available Amount
Wet Lab Lunches $500
Welcome Reception (shared – 2 spots) $1,000
Welcome Reception (solo) $2,000
Thursday Breakfast  $500
Thursday Luncheon $1,000
Thursday Night Reception (shared – 2 spots) $1,000
Thursday Night Reception (solo) $2,000
Friday Breakfast $500
Friday Awards Luncheon $1,000

Future Meetings of The Academy of Surgical Research:

Academy of Surgical Research 36th Annual Meeting

September 16-18, 2020  – La Jolla, CA

San Diego Marriott La Jolla Hotel

Cancellation Policy

All cancellations of conference registration received by the ASR Headquarters before 5:00 PM (central time), September 11, 2019, will be honored and processed within 30 working days.  Each conference registration cancellation will be assessed a $75 (USD) processing fee, and the amount refunded will reflect that fee.

Cancellations received after September 11, 2019, will be refunded at the discretion of ASR, less any expenses incurred by ASR.  Refunds will not be granted for no-shows.  Delegates assume responsibility for notification to and verification of receipt by the ASR Headquarters.

Contact the Program Committee

The program committee welcomes topic suggestions for the upcoming ASR Annual Meeting. To provide input, please click the link provided – it will open an email to the program committee: Submit Topic Suggestions to Committee

Stay connected with the Academy of Surgical Research by joining our email list.

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