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REGISTER ONLINE TODAY!

Academy of Surgical Research 36th Annual Meeting

September 16-18, 2020 – La Jolla, CA

2020 Program Information:

*if you cannot complete registration online or prefer to submit registration directly to The Academy, please email info@surgicalresearch.org

The Academy hosts an annual meeting each fall in varying locations across the U.S. Education at the event comes in a variety of formats including scientific lectures, technician roundtables, and a full day of hands-on wet labs. These wet labs have proven to be extremely valuable and are one of a kind experiences that ASR continues to offer to its members.

The annual meeting breaks down barriers between colleagues around the globe and provides a platform to discuss and share best practices in surgical research. Attendees of the annual meeting have a great deal of diverse surgical research experience, facilitating the perfect atmosphere for cross-specialty consultation and accessibility to expertise. The concerns approached, questions answered and experiences shared in conversation between members of all backgrounds (scientists, technicians and veterinarians) at the annual meeting has strengthened science. Furthermore, the connections created by attendees do not end when the meeting concludes – long lasting support and best practice sharing are a hallmark of ASR and its members.

REGISTER ONLINE TODAY!

Attendees of the annual meeting can expect information to be presented in several ways, including workshops, wet labs, round tables, poster presentations, and media presentations on topics such as:

  • Anesthesia
  • Analgesia
  • Pre-, intra-, post-operative recommendations
  • Suturing Techniques
  • Catheter and Vascular Access Port Care and Maintenance
  • Telemetry
  • Surgical Techniques
  • Surgical Outcomes
  • Organ Transplantation
  • Bioengineering
  • 3 R’s
  • Ethics and Animal Welfare
  • Medical Devices

There are also many opportunities to network with peers and vendors during vendor sponsored meals and breaks and two sponsored evening receptions. Multiple vendors are also available to answer questions or guide you to the right product in the exhibit hall.

Who should attend?  Those who are…

  • designing and managing studies
  • performing surgeries
  • involved in pre-, intra-, or post-operative support
  • interested in the latest advancements in experimental surgical models
  • Veterinarians
  • Medical Doctors
  • Technicians
  • Scientists
  • Residents

Areas of Specialty:

  • Cardiovascular
  • General Surgery
  • Infusion
  • Telemetry
  • Respiratory
  • Gastrointestinal
  • Neurology
  • Soft Tissue
  • Vascular
  • Anesthesia
  • Analgesia
  • Wound healing
  • Transplantation
  • Orthopedic
  • Medical devices & implantation
  • Interventional surgery
  • Model development
  • Consultation
  • Trauma
  • Other

Animal Models:

  • Mouse
  • Rat
  • Hamster
  • Gerbil
  • Guinea Pig
  • Ferret
  • Rabbit
  • Ground Squirrel
  • Fish
  • Cat
  • Dog
  • Minipig/Pig
  • Non-human Primate
  • Goat
  • Sheep
  • Poultry
  • Woodchuck
REGISTER ONLINE TODAY!

*if you cannot complete registration online or prefer to submit registration directly to The Academy, please email info@surgicalresearch.org

Academy of Surgical Research 36th Annual Meeting

Wet & Dry Lab Sessions:

Wet & Dry lab Sessions are an important and popular component of the annual meeting. Accommodation in each session typically ranges from 4-8 participants – please express interest in joining these sessions on your registration form.   New topics will be added over the summer – details, inclusions, dates and times of these sessions may be changed leading up to the annual meeting.

Please check back as the program further develops!

Academy of Surgical Research 36th Annual Meeting

September 16-18, 2020 – La Jolla, CA

San Diego Marriott La Jolla
4240 La Jolla Village Drive
La Jolla, California 92037 USA

Phone: +1 858-587-1414

Book your group rate for ACADEMY OF SURGICAL RESEARCH SEP 2020

You will find the information for your online reservation link below. If you have questions or need help with the link, please do not hesitate to ask. We appreciate your business and look forward to a successful event.

Event Summary:

ACADEMY OF SURGICAL RESEARCH SEP 2020

Start Date: Friday, September 11, 2020

End Date: Wednesday, September 23, 2020

Last Day to Book: Monday, August 24, 2020

Hotel special group rate:

  • $209 USD per night
  • Complimentary Wifi
  • Complimentary access to fitness center and pool for overnight guests

Check in time is 4pm and check out is 12pm.  We also can accommodate early arrivals if rooms are ready.

Parking:

  • On-site parking, fee: $ 4 USD hourly, $30 USD daily
  • Valet parking, fee: $7 per vehicle for the first hour and $4 per hour for each additional hour, $38 USD daily

Airport:

  • San Diego International Airport (SAN)
  • Airport Phone: +1 619-400-2400
  • Hotel direction: 15 miles N

This hotel does not provide shuttle service.

  • Alternate transportation: Super Shuttle; fee: $20 USD (one way), on request
  • Estimated taxi fare: $43 USD (one way)

Visit SAN airport website

Driving Directions:

North on I-5. Exit La Jolla Village Drive and turn right toward East. Turn left on Regents Road and immediately turn right to Regent Park Row. Hotel driveway is on the right-hand side.

Academy of Surgical Research 36th Annual Meeting

Call for Abstracts:

The organizers of the 36th Meeting of the Academy of Surgical Research (ASR) welcome the submission of abstracts.

Experimental surgical:

  • Animal models
  • Cardiovascular
  • General, soft tissue
  • Orthopedic
  • Dermatological
  • Ophthalmic
  • Transplantation
  • Education, policy, ethics, or regulation
  • Other

Scientific Sessions

Scientific sessions will be presented on Thursday, September 17 and Friday, September 18. Here are some guidelines to help in your preparation of Scientific Abstracts for platform or poster presentations. Abstracts must be limited to a total of 500 words. Text and authors information should be entered into the fields below. Make sure all contact information is provided for the presenting author. Please email the Abstract Committee for any special accommodations needed.

Abstracts accepted for presentation will be published electronically in the Journal of Investigative Surgery, the official journal of the Academy of Surgical Research unless authors opt-out.

  • All abstracts should have a title and be approximately 500 words.
  • Information regarding the number of animals on study should be included where appropriate
  • Surgical procedures should be summarized if applicable
  • Anesthetic regimen should be described and include dosages
  • Intra/post-operative complications (or the absence of) should be described
  • Description of pain management should be included (dose/route/frequency)
  • Statistical methods/results
  • Should be formatted into the following four sections: Introduction, Methods, Results and Conclusion

Topic Lectures and Panel Discussion

A topic lecture is a formal presentation given by a single speaker on a specific topic. A panel discussion would be given by multiple speakers around the same topic. This could be an area of expertise, an area of refinement or improvement, tips on a new or existing procedure, etc.. This should fit into a 30 minute session (25 minutes + 5 min Q&A) or please specify if additional time is needed.

Submission should include:

  • Title
  • Description
  • What participants will learn
  • Target audience
  • Name of all participants and facilitator

Workshops and Wet/Dry Labs

These offer participants an opportunity for hands-on experience or to spend more time on a particular topic of interest. Time allotments may vary but these are typically planned for 30 minutes or more. Leaders will work closely with the Program Chair to help further develop the curriculum and ensure proper equipment is available, if needed. Leaders may recruit additional people to facilitate or teach these classes based on knowledge and expertise.

Submission should include:

  • Title
  • Description
  • What participants will learn
  • Target audience
  • Ideal audience size or number of spaces
  • Time requirement
  • Any equipment/supplies needed
  • Sponsor (if any)

Important Dates and general information

The abstracts will be reviewed and later published in the meeting materials, if accepted.

Abstract Submission Deadline: August 14, 2020

Abstract Guidelines

  • Abstracts will be accepted in English only.
  • There is no fee for submitting an abstract.
  • The abstract text body is limited to 3,000 characters (Approx. 500 words) including spaces. A maximum of two figures/images (in JPG, GIF, or PNG with ideally 600 dpi) can be included. These will not count toward the word limit, nor will the information about authors, institutions and study groups. File size of 2 MB maximum for each figure.
  • Abstracts accepted for presentation will be published electronically in the Journal of Investigative Surgery, the official journal of the Academy of Surgical Research unless authors opt-out.
  • Ensure that all co-authors approve of the abstract submission, publication, and potential presentation.

Scientific Abstract

Should be formatted into the following four sections

  • Introduction: clarifies the motivation for the research presented.
  • Methods provides sufficient detail for others to reproduce what is studied in the research project.
  • Results presents and discusses the results.

Conclusion

Should present the outcome of the work by interpreting the findings and by relating these findings to the motivation stated in the Introduction. Explain the significance of your findings / outcomes and future implications of the results.

Copyright Policy

Abstracts should not include libelous or defamatory content. Material presented in abstracts should not violate any copyright laws.

Ethics Compliance

Scientific studies and clinical activities should be performed in keeping with the ethical principles delineated in the following policy documents:
Institutional Ethical Review for human and/or animal research as appropriate

Abstract Review

  • All submitted abstracts will go through a peer-review process carried out by a review committee.
  • All abstracts will be reviewed by at least two referees, selected by the scientific program committee.
  • Scores assigned by all reviewers are averaged. The cut-off average score for acceptance is based on available oral and poster presentations. Rejections are further evaluated by the scientific program committee.
  • Poster and oral presentations are viewed as equally important components of the ASR meeting.

Format of presentation

You may opt to submit your abstract to be considered for an oral presentation, a poster presentation, or either (at the committee’s discretion)

Notification of Acceptance or Rejection to Corresponding Author

Notification of acceptance or rejection will be sent to the submitting (corresponding) author by August 21, 2020. Please note that only the corresponding author will receive mail concerning the abstract and is responsible for informing all co-authors of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation of their abstract.

Proposed Abstract Formats

Oral Presentation 30 minutes (25 min + 5 min Q&A)
Poster on display from September 17-18

Please view the following resource [PDF]:

Manual On Efficiently Writing Competitive Research Abstracts For Surgical Journals

Examples:

Evaluating the timing and severity of surgical complications after (procedure) List of authors

Introduction
Complications following (procedure) are well-described, however the timing and severity is unclear. Our objective was to characterize and evaluate the median time-to-event for postoperative complications associated with (procedure).

Methods
We performed a retrospective review of (animals) undergoing (procedure) from (YYYY-YYYY). The anesthetic and analgesic protocol included (brief description drug, dose, route). A (procedure) was performed (brief description). We investigated complications occurring after (procedure) and characterized severity using the Accordian Severity Grading System as well as days from operation to complication to define early (0-15 days) and late complications (16-30 days).

Results
A total of (## animals, age weight) underwent (procedure), all animals recovered following surgery. (##%) of (animals) experienced a complication within 30 days, with (##%) of (animals) experiencing 2 or more complications. Of animals who had at least 1 complication, most (##%) had their first within 15 days and these were categorized as mild. Complications related to the surgical site (e.g. infection, dehiscence) were most likely to occur between (##-## days) post-procedure. (##) Severe complications included (base on procedure e.g sepsis, reop,) were likely to occur between (##-##) days post-procedure.

Conclusions
The majority of complications after (procedure) and mild and occur within the first 15 days. Site-related complications occurred early while severe complications occurred several (days, weeks earlier, later, or similarly). Knowledge regarding timing of postoperative complications may better inform refinement measures for perioperative practices and postoperative follow-up.

Surgical technique 1 Compared to Surgical technique 2 
List of authors

Introduction
Description of the surgical problem and goal for translation to the clinical patient. In this analysis we compare the outcomes of animals who underwent surgical procedure for problem using either technique 1 or 2.

Methods
From (date) to (date) we performed (##, surgery) using technique 1 (##animals, demographic) or 2 (##animals, demographic). Technique 1 description. Technique 2 description.

Results
Surgical procedure was successful in (##%) using technique 1 and (##%) using technique 2. In both groups, (observations in common). (Surgical outcome measures…) were (equivalent, superior, inferior and why). Duration of procedure was (min) using technique 1 versus (min) technique 2.

Conclusions
In this study we demonstrated improved survival and shorter surgical duration after technique 1 compared with technique 2. Provide a recommendation as it relates to model and any perceived limitations.

Academy of Surgical Research 36th Annual Meeting

Abstract Submission Information:

Two online forms are available for ABSTRACT submission and LECTURE / PANEL / WET-DRY LAB submission.  Follow the appropriate link below to access the required form.  NOTE: all submissions must be accompanied by a complete SUBMISSION ACKNOWLEDGEMENTS Form (Link #3) – failure to complete the acknowledgements form may disqualify your submission for the annual meeting.

  1. Abstract Submission Form
  2. Topic Lecture/Panel Discussion/Wet-Dry Lab Form
  3. Submission Acknowledgements

To assist with submitting an ABSTRACT, please view the following Sample Abstract (pdf)

Academy of Surgical Research 36th Annual Meeting

Poster Session Guidelines:

For your poster to be effective, it is critical that the information is conveyed in a clear, concise, and organized manner. Quality photographs, diagrams, and illustrations are crucial elements to a successful poster.

The Awards Committee will be judging the posters on Thursday, September 17th and will present the Michael DeLeo award for the best poster. The poster presenter will be recognized on Friday, September 18th.

For posters evaluating commercial products, it is acceptable to state the evaluation and conclusion of the study. However, advertisements for or soliciting sales of a product through a poster presentation are not acceptable. Any posters intended for commercial advertising will be taken down.

Posters will be presented within the exhibit area or the hallway.

Poster Preparation

The usable space for each poster board measures 7′ 10″ wide x 3′ 10″ tall (2.35 m x 1.15 m). Please plan your display to make use of the whole board. Allow space (about 3″ x 5″) in the upper right-hand corner for the poster number.

Handouts

Please provide 50 copies of a single-sheet handout containing pertinent information from your poster for observers. Two-sided printing is encouraged. Handouts should be clearly marked with your poster number, title, and authors of the presentation. Trays attached to the poster board will be provided to hold these handouts.

Set Up

Thursday, September 17th, 8 am to 9 am – Please do not leave tubes in the meeting room. Please take them back to your rooms.

All poster material should be completed before coming to the hotel. Transport of poster materials may be made easier if you use an inexpensive carrying case, available at most art supply stores.

Each poster is assigned a number and each poster board will have the correlating number already attached to it. Find your corresponding poster board to hang your poster.

Presenter Attendance

An author (or co-author) of each poster is required to be present in the Poster Session on Thursday, September 17th.

Take Down

Please promptly take down your poster on Friday morning (before awards luncheon) September 18th.

Academy of Surgical Research 36th Annual Meeting

Please consider participating in and supporting this years ASR meeting through Exhibition and Sponsorship.

Exhibition Information:

Wednesday, September 16th
8:00 am – 4:00 pm Exhibitor Set Up
5:30 pm – 7:00 pm Exhibiting at the Opening Reception

Thursday, September 17th
8:00 am – 3:30 pm Exhibiting Hours
3:30 pm – 4:30 pm Teardown
5:30 pm – 7:30 pm Cocktail Reception

Friday, September 18th
There will be no exhibition on Friday, however, vendors are welcome to partake in breakfast, attend sessions and the awards luncheon.

Exhibiting Space:

Exhibit table space consists of one 6’ x 30” draped table with two chairs. The entire exhibit area is fully carpeted.

ASR 2020 - San Diego La Jolla - Exhibition Space

This contract entitles you to one (1) complimentary booth personnel. If you wish to register additional personnel, there will be a fee of $200 for each additional person. To register additional personnel, simply indicate the total number of individuals on the Booth Personal Form, below.  If you select one (1) in the form field, your submission will retain a fee of $0 dollars. If 2, 3, 4 or 5 (maximum) is selected in the form field, your application total will update accordingly.

Please complete the Exhibitor Application Forms in the order they are listed below: 

  1. Exhibitor REGISTRATION
  2. Company Description Form
  3. Booth Personnel Form

After completing your registration for exhibition at the meeting, you will also want to complete and submit an Exhibitor Order Form for the Marriott Hotel. The hotel will fulfill all requests for equipment including internet connections, audio visual and box handling fees. This form must be completed in its entirety and returned by the due date in order to receive advance pricing.  All forms returned after SEPTEMBER 2nd, 2020 or submitted on-site will be subject to higher pricing.

Download the Exhibitor Audiovisual Services Form [PDF]

Download the Exhibitor Package Shipping Form [PDF]  

Sponsorship Options:

In addition to exhibiting at the annual meeting, there are a variety of options available to enhance your company’s exposure. REMEMBER – it is first-come-first-served!

For your sponsorship, all companies will receive the following:

  1. A sign with your company name displayed at the given event
  2. A Thank You in the ASR Program for supporting the ASR
  3. Your logo displayed during the sessions and between sessions on the video screen
  4. Company name and logo on the ASR website with other vendors & sponsors that donated in 2020
Options Available Amount
Wet Lab Lunches $500
Welcome Reception $1,250
Welcome Reception (Solo) $2,500
Thursday Breakfast $750
Thursday AM Break $500
Thursday Luncheon $1,250
Thursday PM Break $500
Thursday Night Reception $1,250
Thursday Night Reception (Solo) $2,500
Friday AM Break $500
Friday Awards Luncheon $1,000

Download PDF Version

Meeting Report of the 34th Annual Meeting of the Academy of Surgical Research: Summary of Presentations, Labs, and Workshops, Focusing on Experimental Surgery, September 26–28, 2018 – Charleston, SC

Authors: Melanie L. Graham, Leslie J. Stoll & Jon Ehrmann

DOI: 10.1080/08941939.2019.1649767

Meeting Report of the 33rd Annual Meeting of the Academy of Surgical Research: Summary of Presentations, Labs, and Workshops, Focusing on Experimental Surgery, October 4–6, 2017 – Las Vegas, NV

Authors: Melanie L. Graham, Tracy Ziegelhofer & Jon Ehrmann

DOI: 10.1080/08941939.2018.1450911

Future Meetings of The Academy of Surgical Research:

Minneapolis, MN – 2021

Clear Water Beach, FL – 2022

Cancellation Policy

All cancellations of conference registration received by the ASR Headquarters before 5:00 PM (central time), September 2nd, 2020, will be honored and processed within 30 working days.  Each conference registration cancellation will be assessed a $75 (USD) processing fee.

Cancellations received on or after September 3rd, 2020, will be refunded at the discretion of ASR, less any expenses incurred by ASR.  Refunds will not be granted for no-shows.  Delegates assume responsibility for notification to and verification of receipt by the ASR Headquarters.

Contact the Program Committee

The program committee welcomes topic suggestions for the upcoming ASR Annual Meeting. To provide input, please click the link provided – it will open an email to the program committee: Submit Topic Suggestions to Committee

Stay connected with the Academy of Surgical Research by joining our email list.

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