40th Annual Meeting

Academy of Surgical Research 40th Annual Meeting

September 25-27, 2024 – Clearwater, FL

Hilton Clearwater Beach Resort & Spa
400 Mandalay Ave
Clearwater, FL 33767
Main: +1 727-461-3222

Book Online:

Hilton Clearwater Beach Resort & Spa for $259 USD per night plus taxes (plus $20/night resort fee)
***Last Day to Book: Tuesday, August 28, 2024***
Book your group rate for Academy of Surgical Research 40^th Annual Meeting HERE

Call-In Reservations
1-800-222-8733

Group Name: ASR -Academy of Surgical Research

Room Block
Check-in: 23-SEPT-2024
Check-out: 27-SEPT-2024

Cut-off Date: August 28, 2024

Standard Rooms rate:  $259 USD/Night plus taxes*

In addition to the rates set forth, there will be a daily resort charge, $20.00 per room, per night, plus applicable state and local tax, which will be posted to all guest rooms to cover the following:

• Complimentary  Wireless Internet for up to two devices per room
• Two bottle of water daily
• One Complimentary Beach Photo Shoot with one Digital Download or Print
• Complimentary access to fitness center, free daily yoga, complimentary access to non-motorized water sports from 9:00 am – 11:00 am Daily, Beach Sports, Games, & Bicycle use.
• Check-in time is 4:00 PM CT; check-out time is 11:00 AM CT. All guests arriving before 4:00 PM will be accommodated as rooms become available. The Hotel can arrange to check baggage for those arriving early when rooms are unavailable and for guest attending functions on departure day.

Parking per ASR’s Contract:
The Hotel offers only valet parking.

Valet parking:   $29.00

This hotel does not provide shuttle service.

Airport
Tampa International Airport (TPA)
Distance from Property: 20 Miles
View Airport Website

Academy of Surgical Research 40th Annual Meeting

University of South Florida Tampa Campus
Wet Labs – Wednesday, September 25
9:00 am – 3:00 pm

#1 Intrathecal Cannulation Utilizing a Novel Cannula Button and Stereotaxic Techniques in Rats

This hands-on workshop is for those wishing to obtain training in surgical techniques for stereotaxic surgical techniques for brain manipulation and intrathecal catheterization utilizing a skin button for CSF dosing & sampling. The stereotaxic workshop will cover survival surgery standards, how to read a vernier scale and brain atlas, animal positioning, define bregma, intracranial drilling, intracranial injections, and brain cannulation. The intrathecal catheterization portion of this workshop will address survival surgery standards, animal positioning, identification of the L5-L6 vertebral space, and catheter & skin button placement.

Course Fee – $800.00 per session

Open seats: 10 per session

#2 Targeted Injection Utilizing a Surgical Microscope Training in Rodents

This workshop is intended for surgeons who wish to develop and hone their microsurgical skills. We will also provide the necessary knowledge and training required to perform common microsurgical procedures, including targeted organ injection. The workshop will begin with basic microscope work and technique for microsurgery and will then expand based on comfort level and areas of interest to more specific procedures. The basic microsurgery techniques covered will include suturing, kidney capsule injection, and nephrectomy, with additional procedures (such as splenectomy, exploratory surgery, and ovariectomy) as time allows.

Course Fee – $800.00 per session

Open seats: 10 per session

#3 Vascular Cannulation Utilizing the Instech Vascular Access Button in Rabbits

The use of vascular access buttons in rabbits provides reliable and chronic vascular access for infusion and blood collection during PK/PD studies. This wet lab will provide a hands-on opportunity to learn the implantation of these devices via the femoral artery and vein. Students will focus on aseptic technique, vessel dissection & isolation, catheter placement, subcutaneous tunneling and implantation of the button. Additionally, proper maintenance and care of the buttons will be reviewed to ensure long term patency and success of the implant.
Course Fee – $800.00 per session

Open seats: 8 per session

Hilton Clearwater
Dry Labs – Wednesday, September 25

#4 Aseptic Technique
1st Session – 8:30am – 10:00am
2nd Session – 10:00am – 11:30am

During this dry lab experience, trainees will learn the proper techniques on how to scrub in, as well as train on how to prepare for surgery using an open or closed glove method.  The trainees will learn how to properly prepare the skin of the animal and have the ability to drape a small and large animal aseptically – with their gown and gloves on to mimic the real scenario of operating on small and large animals.  There will be discussion on proper post-operative care of the surgical site, by species.  There will be ample opportunity to ask the trainers on how to apply these learnings to their lab and supporting equipment that may need to be kept sterile during the procedure.

Course Fee – $200.00 per session

Open seats: 10 per session

#5 Endotracheal Intubation in the NHP

This lab will be using the LVFCHEN Intubation Manikin Teaching Model and instruction will include endotracheal intubation techniques using a stylet and the Bougie device as is used in human intubation There will be tips and tricks using these techniques as well!

1st Session – 8:30am – 10:00am
2nd Session – 10:00am – 11:30am

Course Fee – $200.00 per session

Open seats: 10 per session

Academy of Surgical Research 40th Annual Meeting

SUBMIT AN ABSTRACT

To assist with submitting an ABSTRACT, please view the following Sample Abstract (pdf)

Academy of Surgical Research 40th Annual Meeting

Poster Session Guidelines:

For your poster to be effective, it is critical that the information is conveyed in a clear, concise, and organized manner. Quality photographs, diagrams, and illustrations are crucial elements to a successful poster.

The Awards Committee will be judging the posters on Thursday, September 26th and will present the Michael DeLeo award for the best poster. The poster presenter will be recognized on Friday, September 27th at the ASR Award Luncheon.

For posters evaluating commercial products, it is acceptable to state the evaluation and conclusion of the study. However, advertisements for or soliciting sales of a product through a poster presentation are not acceptable. Any posters intended for commercial advertising will be taken down.

Posters will be presented within the exhibit area or the hallway.

Poster Preparation

The usable space for each poster board measures 7 ft. 10 in. x 3 ft. 10 in. (2.35 m x 1.15 m). Please plan your display to make use of the whole board. Allow space (about 3 x 5 in.) in the upper right-hand corner for the poster number.

Handouts

Please provide 50 copies of a single-sheet handout containing pertinent information from your poster for observers. Two-sided printing is encouraged. Handouts should be clearly marked with your poster number, title, and authors of the presentation. Trays attached to the poster board will be provided to hold these handouts or provide a QR Code.

Set Up

“DATE/TIME INFO COMING SOON” – Please do not leave tubes behind. Please take them back to your rooms.

All poster material should be completed before coming to the hotel. Transport of poster materials may be made easier if you use an inexpensive carrying case, available at most art supply stores.

Each poster is assigned a number (see list below) and each poster board will have the correlating number already attached to it. Find your corresponding poster board to hang your poster.

Presenter Attendance

An author (or co-author) of each poster is required to be present in the Poster Session on “DATE/TIME INFO COMING SOON” to discuss the poster material with interested individuals and the Awards committee.

Take Down

Please promptly take down your poster on Friday morning (before awards luncheon) Friday, September 29th.

Academy of Surgical Research 40th Annual Meeting

Please consider participating in and supporting this year’s ASR meeting through Exhibition and Sponsorship.

Exhibition Information:

Wednesday, September 25th
8:00 am – 4:00 pm Exhibitor Set Up
4:30 pm – 7:00 pm Exhibiting at the Opening Reception

Thursday, September 26th
8:00 am – 3:30 pm Exhibiting Hours
3:30 pm – 4:30 pm Teardown
6:00 pm – 8:00 pm Cocktail Reception

Friday, September 27th
There will be no exhibition on Friday, however, vendors are welcome to partake in breakfast, attend sessions and the awards luncheon.

Exhibiting Space:

Exhibit table space consists of one 6’ x 30” table with two chairs. The entire foyer area is fully carpeted.

View the Exhibitor Floor Plan Here.

As part of your exhibition fees, one (1) personnel may attend the meeting to staff your booth.  Passes for additional booth personnel can be purchased for $350 / person.  To register additional personnel, simply indicate the total number of individuals on the Booth Personnel Form, below.  If you select (1) in the form field, your submission will retain a fee of $0 dollars; if 2, 3, 4 or 5 (maximum) is selected in the form field your application total will update accordingly.

Please complete the Exhibitor Application Forms in the order they are listed below: 

1. Exhibitor REGISTRATION
2. Company Description Form
3. Additional Booth Personnel Form

Sponsorship Options:

In addition to exhibiting at the annual meeting, there are a variety of options available to enhance your company’s exposure. Follow this link to view the sponsorship opportunities – this form also indicates all sponsorship options that remain. REMEMBER – it is first-come-first-served!

For your sponsorship, all companies will receive the following:

1. A sign with your company name displayed at the given event
2. A Thank You in the ASR Program for supporting the Academy of Surgical Research
3. Your logo displayed during the sessions and between sessions on the video screen
4. Company name and logo on the ASR website with other vendors & sponsors that donated in 2024

Academy of Surgical Research 40th Annual Meeting

Thank you to the following Exhibitors and Sponsors – your support is greatly appreciated!

	Bio-Serv Delivers Solutions! With over 50+ years of experience, we have developed a wide range of products designed to meet the unique requirements of research animals. Our comprehensive product line includes Custom and Medicated Animal Diets, Reward Pellets, Enrichment Devices and Edibles Treats for all species and a Special Care Product line to help laboratory animals with critical needs.

For 45 years, Colonial Medical Supply has been dedicated to delivering the highest standard in veterinary medical equipment, personalized customer service and on-site anesthesia machine maintenance to the animal health field. From the oxygen source, through a complete anesthesia system, to scavenging of waste gas, we have you covered. As a distributor with constant attention for the best and leading technology products, we strive to have a positive impact on the care and productivity that is provided by the many professionals in the animal health community. Contact us today!

Fidelis Fidelis Animal Health, Inc. is a privately held U.S.-based company focused on offering extended-release pain management products for animals that leverage our proprietary drug delivery technology, Fidelipid LAI™- a long-acting injectable formulation proven to provide up to 72 hours of therapeutic levels. We also acquire and develop specialty veterinary products, with the goal of providing the highest quality pharmaceutical formulations that meet the needs of customers across multiple treatment areas. Our supply chain sources, manufacturing sites and operations comply with current Good Manufacturing Practices to ensure the production of safe, and effective, pharmaceutical grade, FDA-cleared medicines.

	Hilltop Lab Animals, Inc. produces research animals including rats, mice, and guinea pigs. Hilltop also provides contract housing including aged animals, precisely time- mated animals, tissues, blood products, and a wide variety of surgical procedures including catheter (vascular, bile duct, intra-gastric, urinary bladder) implants. For more information call customer service at 724-887-8480.

Instech Laboratories, Inc. is a privately-owned company focused on the design and manufacturing of equipment for rodent infusion, sampling and oral dosing. We support our customers in academic and pharmaceutical research laboratories by offering our products in standard and custom configurations, and by making them available directly from us and a network of distributors worldwide. Our U.S. headquarters is configured for both design and manufacturing. It includes a machine shop and areas for mechanical, electronic and clean room assembly. Our European office includes sales and customer service and a stock of selected products for rapid delivery.

Kent Scientific Corporation With over 30 years of experience, Kent Scientific Corporation serves research scientists as a worldwide provider of integrated solutions for pre-clinical research and drug discovery advancement. As the world leader in non-invasive blood pressure, physiological monitoring, and anesthesia systems for small animals, Kent Scientific enables customers to achieve results that are fast, consistent, and accurate. Customers can rely on the informative web site to effortlessly purchase research products through the online shopping cart, including surgical platforms and accessories, warming, ventilation, animal identification, and nebulizers. Enjoy the latest technological advances in research products at the best prices.

	At SAI we don’t just make great products, we make them work for you. SAI designs and manufactures components and systems for preclinical models involving infusion and sampling. Our skilled staff provides excellent customer service, technical support, and comprehensive training for all SAI products.

Unified Information Devices (UID) is a leading provider of radio-frequency identification (RFID) solutions that empower researchers to generate higher quality data faster, accurately and consistently. UID Identification Solutions facilitate the identification and tracking of research animals and laboratory items to improve data collection and workflow efficiencies. Our products include implantable RFID microchips and readers for lab animal identification and temperature monitoring, a device for remote monitoring of rodent temperature and activity in their home-cage, and a Controlled Substance Inventory System for secure access and accurate tracking of controlled drugs.