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REGISTER ONLINE TODAY!

Academy of Surgical Research 38th Annual Meeting

September 14-16, 2022

San Diego Marriott La Jolla Hotel
4240 La Jolla Village Dr
La Jolla, CA 92037

The annual meeting breaks down barriers between colleagues around the globe and provides a platform to discuss and share best practices in surgical research. Attendees of the annual meeting have a great deal of diverse surgical research experience, facilitating the perfect atmosphere for cross-specialty consultation and accessibility to expertise. The concerns approached, questions answered and experiences shared in conversation between members of all backgrounds (scientists, technicians and veterinarians) at the annual meeting has strengthened science. Furthermore, the connections created by attendees do not end when the meeting concludes – long lasting support and best practice sharing are a hallmark of ASR and its members.

REGISTER ONLINE TODAY!

Attendees of the annual meeting can expect information to be presented in several ways, including workshops, wet labs, round tables, poster presentations, and media presentations on topics such as:

  • Anesthesia
  • Analgesia
  • Pre-, intra-, post-operative recommendations
  • Suturing Techniques
  • Catheter and Vascular Access Port Care and Maintenance
  • Telemetry
  • Surgical Techniques
  • Surgical Outcomes
  • Organ Transplantation
  • Bioengineering
  • 3 R’s
  • Ethics and Animal Welfare
  • Medical Devices

There are also many opportunities to network with peers and vendors during vendor sponsored meals and breaks and two sponsored evening receptions. Multiple vendors are also available to answer questions or guide you to the right product in the exhibit hall.

Who should attend?

  • Veterinarians
  • Medical Doctors
  • Technicians
  • Scientists
  • Residents
  • Those who are designing and/or managing studies
  • Those who are performing surgeries
  • Anyone involved in pre-, intra-, or post-operative support of surgical patients
  • Anyone interested in the latest advancements and refinements in experimental surgical models

Areas of Specialty:

  • Cardiovascular
  • General Surgery
  • Infusion
  • Telemetry
  • Respiratory
  • Gastrointestinal
  • Neurology
  • Soft Tissue
  • Vascular
  • Anesthesia
  • Analgesia
  • Wound healing
  • Transplantation
  • Orthopedic
  • Medical devices & implantation
  • Interventional surgery
  • Model development
  • Consultation
  • Trauma
  • Other

Animal Models:

  • Mouse
  • Rat
  • Hamster
  • Gerbil
  • Guinea Pig
  • Ferret
  • Rabbit
  • Ground Squirrel
  • Fish
  • Cat
  • Dog
  • Minipig/Pig
  • Non-human Primate
  • Goat
  • Sheep
  • Poultry
  • Woodchuck
REGISTER ONLINE TODAY!

Academy of Surgical Research 38th Annual Meeting

September 14-16, 2022 – La Jolla, CA

Marriott La Jolla
4240 La Jolla Village Dr
La Jolla, CA 92037
Main: +1 (858) 587-1414

Book Online:

San Diego Marriott La Jolla for 209 USD per night
Room Block Start Date: Friday, September 9, 2022
Room Block End Date: Tuesday, September 20, 2022
***Last Day to Book: Monday, August 22, 2022***
Book your group rate for Academy of Surgical Research 38th Annual Meeting HERE

Call-In Reservations
(800) 228-9290

Group Name: Academy of Surgical Research 38th Annual Meeting

Room Block
Check-in: 12-SEP-2022
Check-out: 16-SEP-2022

Cut-off Date: August 22, 2022

Standard Rooms rate:  $209 USD/Night plus taxes

  • Complimentary guestroom Wi-Fi
  • Complimentary access to fitness center and pool for overnight guests
  • Check-in time is 4:00 PM; check-out time is 11:00 AM. All guests arriving before 4:00 PM will be accommodated as rooms become available. Our Guest Services Agents can arrange to check baggage for those arriving early when rooms are unavailable and for guest attending functions on departure day.

Parking per ASR’s CONTRACT:
Parking at the Hotel is available to all guests at the following rates:
SELF:  $4.00 per vehicle per hour, $30 maximum per day
VALET:  $7.00 per vehicle for the first hour and $4.00 per hour for each additional hour, $38 maximum per day

This hotel does not provide shuttle service.

Airport
San Diego International Airport (SAN)
Distance From Property: 15 Miles
Phone Number: +1 619-400-2400
Visit Airport Website

Alternate Airport Transportation:
Super Shuttle

Other Transportation Nearby
Bus Station: Sorrento Valley Station

Train Station
Solana Beach

Academy of Surgical Research 38th Annual Meeting

Call for Abstracts:

The organizers of the 38th Meeting of the Academy of Surgical Research (ASR) welcome the submission of abstracts.

Experimental surgical:

  • Animal models
  • Cardiovascular
  • General, soft tissue
  • Orthopedic
  • Dermatological
  • Ophthalmic
  • Transplantation
  • Education, policy, ethics, or regulation
  • Other

Scientific Sessions

Scientific sessions will be presented on Thursday, September 15 and Friday, September 16. Here are some guidelines to help in your preparation of Scientific Abstracts for platform or poster presentations. Abstracts must be limited to a total of 500 words. Text and authors information should be entered into the fields below. Make sure all contact information is provided for the presenting author. Please email the Abstract Committee for any special accommodations needed.

Abstracts accepted for presentation may be published electronically in the “Surgeries”, the official journal of the Academy of Surgical Research, or its companion journal “Proceedings” an open access journal dedicated to publishing findings resulting from conferences, workshops, and similar events unless authors opt-out.

  • All abstracts should have a title and be approximately 500 words.
  • Information regarding the number of animals on study should be included where appropriate
  • Surgical procedures should be summarized if applicable
  • Anesthetic regimen should be described and include dosages
  • Intra/post-operative complications (or the absence of) should be described
  • Description of pain management should be included (dose/route/frequency)
  • Statistical methods/results
  • Should be formatted into the following four sections: Introduction, Methods, Results and Conclusion

Topic Lectures and Panel Discussion

A topic lecture is a formal presentation given by a single speaker on a specific topic. A panel discussion would be given by multiple speakers around the same topic. This could be an area of expertise, an area of refinement or improvement, tips on a new or existing procedure, etc.. This should fit into a 30 minute session (25 minutes + 5 min Q&A) or please specify if additional time is needed.

Submission should include:

  • Title
  • Description
  • What participants will learn
  • Target audience
  • Name of all participants and facilitator

Workshops and Wet/Dry Labs

These offer participants an opportunity for hands-on experience or to spend more time on a particular topic of interest. Time allotments may vary but these are typically planned for 30 minutes or more. Leaders will work closely with the Program Chair to help further develop the curriculum and ensure proper equipment is available, if needed. Leaders may recruit additional people to facilitate or teach these classes based on knowledge and expertise.

Submission should include:

  • Title
  • Description
  • What participants will learn
  • Target audience
  • Ideal audience size or number of spaces
  • Time requirement
  • Any equipment/supplies needed
  • Sponsor (if any)

Important Dates and general information

The abstracts will be reviewed and later published in the meeting materials, if accepted.

Abstract Submission Deadline: August 5, 2022

Abstract Guidelines

  • Abstracts will be accepted in English only.
  • There is no fee for submitting an abstract.
  • The abstract text body is limited to 3,000 characters (Approx. 500 words) including spaces. A maximum of two figures/images (in JPG, GIF, or PNG with ideally 600 dpi) can be included. These will not count toward the word limit, nor will the information about authors, institutions and study groups. File size of 2 MB maximum for each figure.
  • Abstracts accepted for presentation may be published electronically in the “Surgeries”, the official journal of the Academy of Surgical Research, or its companion journal “Proceedings” an open access journal dedicated to publishing findings resulting from conferences, workshops, and similar events unless authors opt-out.
  • Ensure that all co-authors approve of the abstract submission, publication, and potential presentation.

Scientific Abstract

Should be formatted into the following four sections

  • Introduction: clarifies the motivation for the research presented.
  • Methods provides sufficient detail for others to reproduce what is studied in the research project.
  • Results presents and discusses the results.

Conclusion

Should present the outcome of the work by interpreting the findings and by relating these findings to the motivation stated in the Introduction. Explain the significance of your findings / outcomes and future implications of the results.

Copyright Policy

Abstracts should not include libelous or defamatory content. Material presented in abstracts should not violate any copyright laws.

Ethics Compliance

Scientific studies and clinical activities should be performed in keeping with the ethical principles delineated in the following policy documents:
Institutional Ethical Review for human and/or animal research as appropriate

Abstract Review

  • All submitted abstracts will go through a peer-review process carried out by a review committee.
  • All abstracts will be reviewed by at least two referees, selected by the scientific program committee.
  • Scores assigned by all reviewers are averaged. The cut-off average score for acceptance is based on available oral and poster presentations. Rejections are further evaluated by the scientific program committee.
  • Poster and oral presentations are viewed as equally important components of the ASR meeting.

Format of presentation

You may opt to submit your abstract to be considered for an oral presentation, a poster presentation, or either (at the committee’s discretion)

Notification of Acceptance or Rejection to Corresponding Author

Notification of acceptance or rejection will be sent to the submitting (corresponding) author by August 12, 2022. Please note that only the corresponding author will receive mail concerning the abstract and is responsible for informing all co-authors of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation of their abstract.

Proposed Abstract Formats

Oral Presentation 30 minutes (25 min + 5 min Q&A)
Posters on display from September 15-16

Manual On Efficiently Writing Competitive Research Abstracts For Surgical Journals
https://fhs.mcmaster.ca/neurosurgery/documents/manualefficientlywritingabstracts1.pdf

Examples:

Evaluating the timing and severity of surgical complications after (procedure) List of authors

Introduction
Complications following (procedure) are well-described, however the timing and severity is unclear. Our objective was to characterize and evaluate the median time-to-event for postoperative complications associated with (procedure).

Methods
We performed a retrospective review of (animals) undergoing (procedure) from (YYYY-YYYY). The anesthetic and analgesic protocol included (brief description drug, dose, route). A (procedure) was performed (brief description). We investigated complications occurring after (procedure) and characterized severity using the Accordian Severity Grading System as well as days from operation to complication to define early (0-15 days) and late complications (16-30 days).

Results
A total of (## animals, age weight) underwent (procedure), all animals recovered following surgery. (##%) of (animals) experienced a complication within 30 days, with (##%) of (animals) experiencing 2 or more complications. Of animals who had at least 1 complication, most (##%) had their first within 15 days and these were categorized as mild. Complications related to the surgical site (e.g. infection, dehiscence) were most likely to occur between (##-## days) post-procedure. (##) Severe complications included (base on procedure e.g sepsis, reop,) were likely to occur between (##-##) days post-procedure.

Conclusions
The majority of complications after (procedure) and mild and occur within the first 15 days. Site-related complications occurred early while severe complications occurred several (days, weeks earlier, later, or similarly). Knowledge regarding timing of postoperative complications may better inform refinement measures for perioperative practices and postoperative follow-up.

Surgical technique 1 Compared to Surgical technique 2 
List of authors

Introduction
Description of the surgical problem and goal for translation to the clinical patient. In this analysis we compare the outcomes of animals who underwent surgical procedure for problem using either technique 1 or 2.

Methods
From (date) to (date) we performed (##, surgery) using technique 1 (##animals, demographic) or 2 (##animals, demographic). Technique 1 description. Technique 2 description.

Results
Surgical procedure was successful in (##%) using technique 1 and (##%) using technique 2. In both groups, (observations in common). (Surgical outcome measures…) were (equivalent, superior, inferior and why). Duration of procedure was (min) using technique 1 versus (min) technique 2.

Conclusions
In this study we demonstrated improved survival and shorter surgical duration after technique 1 compared with technique 2. Provide a recommendation as it relates to model and any perceived limitations.

Academy of Surgical Research 38th Annual Meeting

SUBMIT AN ABSTRACT

To assist with submitting an ABSTRACT, please view the following Sample Abstract (pdf)

Academy of Surgical Research 38th Annual Meeting

Poster Session Guidelines:

For your poster to be effective, it is critical that the information is conveyed in a clear, concise, and organized manner. Quality photographs, diagrams, and illustrations are crucial elements to a successful poster.

The Awards Committee will be judging the posters on Thursday, September 15th and will present the Michael DeLeo award for the best poster. The poster presenter will be recognized on Friday, September 16 at the ASR Award Luncheon and Annual Meeting.
For posters evaluating commercial products, it is acceptable to state the evaluation and conclusion of the study. However, advertisements for or soliciting sales of a product through a poster presentation are not acceptable. Any posters intended for commercial advertising will be taken down.

Posters will be presented within the exhibit area or the hallway.

Poster Preparation

The usable space for each poster board measures 7 ft. 10 in. x 3 ft. 10 in. (2.35 m x 1.15 m). Please plan your display to make use of the whole board. Allow space (about 3 x 5 in.) in the upper right-hand corner for the poster number.

Handouts

Please provide 50 copies of a single-sheet handout containing pertinent information from your poster for observers. Two-sided printing is encouraged. Handouts should be clearly marked with your poster number, title, and authors of the presentation. Trays attached to the poster board will be provided to hold these handouts.

Set Up

Thursday, September 15th, 8 am to 9 am – Please do not leave tubes in the meeting room. Please take them back to your rooms.

All poster material should be completed before coming to the hotel. Transport of poster materials may be made easier if you use an inexpensive carrying case, available at most art supply stores.

Each poster is assigned a number (see list below) and each poster board will have the correlating number already attached to it. Find your corresponding poster board to hang your poster.

Presenter Attendance

An author (or co-author) of each poster is required to be present in the Poster Session on Thursday, September 15th from 4:30 pm to 5:30 pm to discuss the poster material with interested individuals and the Awards committee

Take Down

Please promptly take down your poster on Friday morning (before awards luncheon) September 16.

Academy of Surgical Research 38th Annual Meeting

Please consider participating in and supporting this year’s ASR meeting through Exhibition and Sponsorship.

Exhibition Information:

Wednesday, September 14th
8:00 am – 4:00 pm Exhibitor Set Up
4:30 pm – 7:00 pm Exhibiting at the Opening Reception

Thursday, September 15th
8:00 am – 3:30 pm Exhibiting Hours
3:30 pm – 4:30 pm Teardown
6:00 pm – 7:00 pm Cocktail Reception

Friday, September 16th
There will be no exhibition on Friday, however, vendors are welcome to partake in breakfast, attend sessions and the awards luncheon.

Exhibiting Space:

Exhibit table space consists of one 6’ x 30” draped table with two chairs. The entire exhibit area is fully carpeted.

View the Exhibitor Floor Plan Here.

As part of your exhibition fees, one (1) personnel may attend the meeting to staff your booth.  Passes for additional booth personnel can be purchased for $300 / person.  To register additional personnel, simply indicate the total number of individuals on the Booth Personnel Form, below.  If you select (1) in the form field, your submission will retain a fee of $0 dollars; if 2, 3, 4 or 5 (maximum) is selected in the form field your application total will update accordingly.

Please complete the Exhibitor Application Forms in the order they are listed below: 

  1. Exhibitor REGISTRATION
  2. Company Description Form
  3. Booth Personnel Form

After completing your registration for exhibition at the meeting, you will also want to complete and submit an Exhibitor Services Form for the Marriott La Jolla Hotel. The hotel will fulfill all requests for equipment including internet connections, audio visual and box handling fees.

Download the Exhibitor Services Form     
Download Shipping Information

Sponsorship Options:

In addition to exhibiting at the annual meeting, there are a variety of options available to enhance your company’s exposure. Follow this link to view the sponsorship opportunities – this form also indicates all sponsorship options that remain. REMEMBER – it is first-come-first-served!

For your sponsorship, all companies will receive the following:

  1. A sign with your company name displayed at the given event
  2. A Thank You in the ASR Program for supporting the ASR
  3. Your logo displayed during the sessions and between sessions on the video screen
  4. Company name and logo on the ASR website with other vendors & sponsors that donated in 2022
Options Available Amount
Wet Lab Lunches $500
Welcome Reception (shared – 2 spots) $1,000
Welcome Reception (solo) $2,000
Thursday Breakfast  $750
Thursday Luncheon $1,000
Thursday Night Reception (shared – 2 spots) $1,000
Thursday Night Reception (solo) $2,000
Friday Breakfast $750
Friday Awards Luncheon $1,000

Academy of Surgical Research 38th Annual Meeting

Thank you to the following Exhibitors and Sponsors – your support is greatly appreciated!

A leader in veterinary and research equipment for more than 25 years, Avante Animal Health helps facilities with limited budgets provide quality care to their patients. We can do the same for your facility by saving you money on top-quality new and refurbished veterinary and surgical equipment.
For 40 years, Colonial Medical Supply has been dedicated to delivering the highest standard in medical equipment, personalized customer service and on-site anesthesia machine maintenance to the animal health community. We take pride in the equipment we sell, support and service to run as smoothly as possible every day.
Harvard Bioscience is a global leader in the manufacturing and distribution of solutions to advance life science research. For over 110 years, we have served the changing needs of life scientists in over 100 countries. Our expanding portfolio of brands include instruments for organ and animal research, cell analysis, molecular biology, fluidics, and laboratory consumables.
Instech Laboratories, Inc. Founded in 1971, Instech Laboratories, Inc. is a privately-owned company focused on the design, development and manufacturing of instruments for biomedical research. We offer a range of products that evolved from the founder’s experience in basic medical sciences, including laboratory animal infusion systems, miniature pumps and dissolved oxygen monitors.
Kent Scientific With 30 years of experience, Kent Scientific Corporation serves medical and research scientists as a worldwide provider of integrated solutions for pre-clinical research and drug discovery advancement. As the world leader in non-invasive blood pressure, physiological monitoring and anesthesia systems for mice and rats, we enable our customers to achieve results that are fast, consistent and exceedingly accurate.
Lomir Biomedical Lomir is the world’s largest manufacturer of animal jackets, infusion products and restrainers. In depth knowledge enables Lomir to design and manufacture equipment with the exact precision to meet your objectives. Continued innovation in manufacturing and materials enable researchers to consider new applications and refinements to animal welfare and well-being as our priority.
MARSHALL BIORESOURCES
Helping to advance science and medicineOur mission is to be the premier source of animal models and related services for the preclinical research and development of human medicines, vaccines, medical devices, and other therapies, as well as for the clinical research and development of companion animal pharmaceuticals.For over 80 years our animals have contributed to the development of life saving therapies and treatments for humans and animals alike. We hold ourselves to the highest standards of health and quality, and AAALAC accreditation serves to enhance our top commitment to animal care and welfare. Our rigorous quality management system for all of our global Marshall Beagle® facilities is certified to the ISO 9001:2015 standard.
Medline Medline is a healthcare company: manufacturer, distributor and solutions provider focused on improving the overall operating performance of healthcare. Medline works with both the country’s largest healthcare systems and independent facilities across the continuum of care to provide the clinical and supply chain resources required for long-term financial viability in delivering high quality care. Learn more about Medline at www.medline.com/educationandresearch
With more than 40 years of expertise in the research anesthesia equipment industry, Patterson Scientific asks the right questions to thoroughly determine your needs and give you honest and accurate information. Our deep industry knowledge helps you select the right products for your needs.
We design our products for ease of use and durability. We manufacture them ourselves in America’s heartland, so no one knows how to service them better than we do. Our reputation for a high level of customer service matches our products.
Since 1886, Stoelting has been a leader in the development, design, and sale of neuroscience research equipment. Our line of Stereotaxic Instruments, accessories and expertise is world-renowned and unrivaled. Moreover, the intuitive, friendly design, rich features, and all-inclusive technical support of Stoelting’s behavioral tracking software ANY-maze allows you to track literally any animal virtually anywhere. Furthermore, ANY-maze can be used to customize and automate your creations by detecting and respond to inputs from levers, photo-beams, running wheels, etc. Tech support and upgrades are free. We also offer solutions for Animal Identification including Ear Tags and Markers.
Unified Information Devices (UID) is a leading provider of radio-frequency identification (RFID) solutions that empower researchers to generate higher quality data faster, accurately and consistently. UID Identification Solutions facilitate the identification and tracking of research animals and laboratory items to improve data collection and workflow efficiencies. Our products include implantable RFID microchips and readers for lab animal identification and temperature monitoring, a device for remote monitoring of rodent temperature and activity in their home-cage, and a Controlled Substance Inventory System for secure access and accurate tracking of controlled drugs.

Cancellation Policy

All cancellations of conference registration received by the ASR Headquarters before 5:00 PM (central time), August 31,2022, will be honored and processed within 30 working days. Each conference registration cancellation will be assessed a $75 (USD) processing fee, and the amount refunded will reflect that fee.

Cancellations received after August 31,2022, will be refunded at the discretion of ASR, less any expenses incurred by ASR. Refunds will not be granted for no-shows. Delegates assume responsibility for notification to and verification of receipt by the ASR Headquarters.

Contact the Program Committee

The program committee welcomes topic suggestions for the upcoming ASR Annual Meeting. To provide input, please click the link provided – it will open an email to the program committee: Submit Topic Suggestions to Committee

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